Registering & applying
How you sign up depends on the event. The button tells you which kind it is — Register, Apply, Buy Tickets, or a link out. Here’s what actually happens behind each, and the things worth knowing before you click.
First-come, first-served
You’re in the moment you submit — no review. If the event is already full, submitting puts you on the waitlist instead.
Waitlists move. Whenever a spot opens up (someone withdraws, a payment runs out, or the club adds capacity), the next person on the waitlist gets it automatically and is emailed, so you don’t need to keep refreshing. Your dashboard shows your place in line: the exact number up to #10, and “#10+” beyond that. And if you open the page just before registration opens, it unlocks itself when the doors open so you’re not racing the clock manually.
A paid spot is held for you, not forever. If you move up into a paid spot, you have a few hours to pay. Only daytime counts, so a spot that opens at 3 AM isn’t lost while you sleep, and the window is shorter when the event is about to start. The exception is the first three hours after sales open: everyone is still around then, so an offer gives you one hour, whatever the time. The email, your dashboard and the event page show the exact time, and you get a reminder before it runs out. If it passes unpaid, the spot goes to the next person. The same applies to any paid spot you didn’t pay for in time, including one you won in a drop. You’re not locked out: one click on the event page puts you back at the end of the waitlist, keeping what you submitted.
Popular openings are a draw, not a race. When registration opens at a set time, you can usually enter a fair drop in the two minutes before. Spots are drawn at random among everyone who entered, and those not drawn join the waitlist in draw order.
Application-based
Common for recruiting events and selective programmes. You’ll go through a short wizard: eligibility, any questions the club added, documents (see below), and a review step. Then the club reviews and you’re approved, waitlisted, or rejected — you get an email either way. If the event costs money, being approved holds your spot for 48 hours: pay within that window (the email and event page show the exact time, and you get a reminder), or the spot is released to the next person. Being waitlisted here means the club wants you but is out of space: once the event is full, any spot that frees up goes to the waitlist in the club’s order.
- Documents — some events ask for your CV, a transcript, or specific extra files. You can reuse the version on your profile or upload a fresh one for this application.
- Data-sharing is shown up front. The review step tells you exactly which partners (e.g. a company co-hosting the event) will see your application before you submit. No hidden sharing.
Withdrawing is final. If you withdraw from an application event, you generally can’t re-apply. Only withdraw if you’re sure.
Ticketed
Paid events. See Tickets & Wallet for the full checkout, member pricing, and getting your QR code.
No registration / external
Some events are just “show up.” Others send you to an external page to register — the button will take you there.
Membership-gated events
If an event is members-only, you’ll see Membership Required with a “Join now to register →” shortcut. Some events also accept members of partner clubs, so check the event page — you might already qualify through another club.
Events for a specific group
Some events are meant for a particular group — for example Master’s students only, a specific university, or a minimum GPA. The event page lists these requirements, and if you don’t match, you’ll see which one and why.
If your profile is simply out of date (say you’ve just started your Master’s), you can update it right there and carry on. No need to leave the page.
Keep it honest. Clubs rely on these details to put together the right group. Registrations based on false profile information can be cancelled without a refund.
Your CV is frozen per application. When you apply, UniClubs records the exact CV you submitted at that moment. Updating your CV later never rewrites what a club already received — so you always know they saw the right version.
Track everything you’ve signed up for from your dashboard — confirmed, pending, waitlisted, and past events each have their own tab.