Applications & registrations

For application-based events, the Manage Registrations view is where you run selection. It’s built for reviewing a lot of people quickly and fairly.

Review at speed

• Filter and sort by status, name, field of study, graduation year, or review state — so you can, say, line up all Master’s applicants together.
• Open any applicant to see their CV, transcript, and answers in one place.
• Decide Approve / Reject / Waitlist, with two kinds of notes: an applicant note they’ll see, and an internal note only your team sees.

Decisions are staged, then committed together. Approvals and rejections queue up as pending — you review the whole batch, then apply them in one go. Applicants aren’t notified one awkward decision at a time, and you can change your mind before committing. (The batch locks once the event ends.)

Profile updated

On events with eligibility restrictions, some registrants may carry a yellow Profile updated badge. It means a detail your event restricts on (e.g. study program) was changed from one value to another just before they signed up. Click it to see what changed.

It’s a prompt to look, not a verdict. There’s usually a good reason, like someone who just started their Master’s and had an out-of-date profile. If something seems off, check their CV or transcript, or simply ask them.

Pre-screening & bulk actions

• Shortlist applicants as shortlisted, not reviewed, or passed over, then filter to just your shortlist for a second pass.
• Bulk approve, reject, or waitlist a whole selection at once with a shared note — instead of clicking through hundreds individually.

Waitlists that manage themselves

You can manually reorder the waitlist by priority. Whenever a spot opens up (an attendee withdraws, you remove or reject someone, you raise the capacity, or a payment runs out), the top of the waitlist is promoted and emailed automatically, so you don’t have to watch for drop-outs.

You see it before it happens. Removing someone, applying decisions or raising the capacity shows you who would move up. If you’d rather keep the spot open, tick Don’t move anyone up: that switches auto-promotion off for the event, and a banner on the attendee list reminds you it’s off. While it’s off, freed spots stay open and new sign-ups can take them directly, which is useful when you want to hand-pick. Turning it back on fills the open spots right away, and shows you who first.

Application events wait until they’re full. Until every spot has been given out you’re still reviewing, and the waitlist is just your ranking, so nobody is moved up automatically. Once the event is full, freed spots go to the waitlist in your order.

Paid spots come with a payment window. Someone moved up into a paid spot has a few daytime hours to pay (less close to the event, and a flat hour in the first three hours after sales open, while demand is highest), with a reminder before it lapses. If it passes, the spot goes to the next person. Rather than cycling people who’ve lost interest through offer after offer, they drop out, and can put themselves back at the end of the waitlist in one click if they still want to come. Applicants you approve for a paid event get 48 hours to pay (never past an hour before the event), with the same reminder; if they don’t, the spot is released and they’re emailed. Until they pay, the attendee list marks them as awaiting payment with their deadline, and the counts show how many held spots are still unpaid.

Bringing in company recruiters

Let a partner review applicants without giving them an account. For a co-hosted or sponsored event, generate a secure invitation link that lets a company’s recruiters view and assess applicants for that event only — scoped, revocable, no UniClubs login required.

Exporting

When selection is done, export applicants — including their CVs, transcripts, documents, and answers — as a single download to share with partners or archive. Export is available once the registration deadline (or the event) has passed.