Recruitment

Recruitment is how you fill your own team — board roles, committee seats, volunteer spots — rather than fill an event. Each opening is a posting that gets its own public page, appears on the university-wide Opportunities hub, and runs its applicants through a proper hiring pipeline.

This is a different door than events. An event application is about attending something; a recruitment posting is about joining your club’s team. They look similar (both can ask for a CV and answers), but recruitment has its own stages, its own applicant view, and its own home on the Opportunities page — so students browsing for a role actually find you.

One posting, many positions

A posting isn’t limited to a single role. Add as many positions as the cohort needs — “Head of Finance”, “Marketing Associate”, “Event Team” — each with its own short description and, if you like, a number of seats.

Applicants then pick the positions they’re interested in and rank them in one application. You get a single, ranked preference list per person instead of the same student applying three times.

If you don’t add any positions, the posting is simply one role — applicants apply to the posting itself with no position picker. Add positions only when there’s a genuine choice to make.

What to ask for

For each posting you decide what an application must include:

CV and/or transcript — pulled from the applicant’s profile automatically if they already have one on file, so applying is a click rather than a re-upload.
Custom documents — a portfolio, a motivation letter, anything you name (mark each required or optional).
Custom questions — short text, long text, single- or multi-select. This is where “Why this role?” lives.
Application instructions — a free-text note shown before they start.

You can also require an active club membership to apply, when a role is members-only.

Deadline, visibility & publishing

A posting stays a draft — invisible to students — until you publish it.
Set an application deadline; once it passes (or you close the posting) it stops accepting applications and drops off the Opportunities hub automatically.
Public postings appear on the Opportunities hub for the whole university; keep it public so students discover the role.

Closing or reopening a posting only changes whether it accepts new applications — it never touches the applications you’ve already received, so you can reopen it and find the pipeline exactly where you left it.

Once applications start arriving, head to Reviewing applications.